Join Our Team

Project Coordinators – Newcastle & Central Coast

As part of our sustained and planned business growth, we have opportunities available for administrator extraordinaries for our Project Coordinator role.

Buildcert is an industry leading building approval and certification service provider. Fundamental to the success of our business is our pure commitment to customer experience and excellence in service delivery. We currently service a number of Australia’s largest and most well recognised building companies. We use and provide proprietary technologies to assist us in delivering rapid and responsive solutions for our clients and, in doing so, continually set the industry benchmark for client services. With offices spanning NSW and significant growth planned, Buildcert continues to expand and grow in a sustainable and measured way to support the influx of residential, commercial, and industrial developments across Australia.

About you

You will possess the following skills and experience to ensure success in this role:

  • customer focused, with demonstrated experience in exceeding client expectations at every interaction.
  • self-motivated, resourceful and proactive in your approach.
  • highly organised with excellent time management, prioritisation and problem-solving skills.
  • the ability to work both autonomously and collaboratively as part of a team.
  • strong verbal and written communication skills and the ability to handle difficult situations.
  • a professional and courteous attitude.
  • the ability to maintain and follow consistent processes and procedures, with great attention to detail.
  • professional presentation and strong interpersonal skills.
  • intermediate computer skills (MS Office) with the ability to adapt to new systems and processes.
  • have a current driver’s licence, and legal work rights in Australia.

About the Role

The primary responsibility of this role will be to bridge the gap between our technical functions and our customers to ensure Buildcert’s client expectations are met and exceeded with every interaction. To achieve this, you will work closely with our Certifiers to support and complete a range of administrative responsibilities to service our clients. With core capabilities built around customer service, communication, problem-solving and prioritisation, this role is one that will offer challenge, variety and stimulation.

Tasks for this role include but are not limited to:

  • proactive client communication and updates.
  • project coordination.
  • basic accounts/ invoice creation.
  • accurate set up of internal files and document review.
  • ordering and interpretation of Council and legislative documentation and certificates.
  • lodgement of documentation onto NSW Planning Portal.

Our Benefits

At Buildcert, we truly believe that our people are our business and we support them by offering employee benefits including:

  • flexible work options, including remote working to assist in balancing work, life, and family responsibilities + Birthday leave + Purchased leave
  • competitive salary package (negotiable based on experience)
  • ongoing professional training and support
  • long-term reward career opportunities
  • interest free loans and salary sacrificing options
  • a professional work environment + great culture
  • health + wellbeing programs including EAP and flu vaccinations

If you would like to work with a company that offers unique opportunities within the industry, please apply now to find out more.

Buildcert is an equal opportunity employer and supports a culture of diversity, inclusion and flexibility in the workplace. For more information on this role or any of the vacancies at Buildcert, contact us at